Budgets for Dragon Boat Managers

Like I discussed earlier, dragon boat is a team sport, where costs are incurred as a team. No matter if you have 12 people or 30 people on your dragon boat team, it’ll still cost the same amount of money to book your practice, hire your steersperson, or enter your race. The only “individually-incurred” costs are for personal things like life jackets, paddles, or team shirts.

So how do you budget for all of these things? I will review the biggest items on our team’s budget this year and go over how much you should expect to pay and what you should expect to get.

Well, the biggest cost, by far is entry fees for festivals. Entry fees range from $700 to $1500. Usually the small, newer races will be cheaper, and the older, more established races are more expensive. By “small”, I mean anything from about 30 to 70 teams. These are usually one-day festivals, and are under 5 years old. The “large” festivals are the 100 plus teams and span two days. The GWN Challenge, for example, has 180 teams competing annually and is currently in its 13th year.

The earlier you book a festival, the cheaper the price, as many early bird payment structures can save you $100s of dollars. Our team paid an early-bird fee of $1325 to race at the GWN Challenge this year, whereas we paid the full-priced $1600 last year. It’s great if you’re organized enough (and have the cash) to pay months in advance, but it’s also risky if you’re a new team without committed paddlers yet.

When looking at your race fees, you should consider what your team wants out of the racing experience before deciding what your budget for races should be. When considering a festival, find out how many races you get at the festival, if your team can do a one day festival or would like two days, and how far the festival is from where you live or practice. Find out how many free or discounted practices you get included with your race entry. With Oakville, you get two free practices. At GWN, you get 50% off your first two practice but no freebies at all.

And finally consider what kind of “experience” you want your team to have. I think that the bigger races are great for a first-time competing team. There is a lot of hype at a big race, with 1,000s of paddlers, spectators, and action happening. It’s definitely a fun way to celebrate the end-of-season and get your team feeling excited. Plus the money is worth it in the way the festival is organized and presented to you. (Read my reviews of past races by clicking older links on the right hand side).

The second biggest item on the budget is practice fees. This year, the total came to $727.31 for 7 practices at Sunnyside beach in Toronto. That's just over $100/practice after taxes, but breaks down to $65 for the one-hour boat rental (which includes paddles and life jackets for everyone) plus $33 per hour for a steersperson. Mind you, if we had a teammate who could steer for us, then we would’ve saved over $200. And in my Vancouver days, we didn’t even have the option of hiring a steersperson—we had to learn how to do it on our own!

Anyway, a brand new team can get away with 4 practices and still perform decently on race day although an ideal number would be 6 total practices. When you’re budgeting for your race entry fees, and find a race that includes 2 free (or discounted) practices in the fees, then that’s great because it will help you save on your practice budget.

These top two expenses are actually all you need to commit to for a proper dragon boat season. At the cheapest, four practices and a small race would only be about $900. Not too bad if you split it amongst 22 members.

But to look like a REAL team, your team needs to get team uniforms. You’ll notice at the festivals that some teams go all out, dressing head-to-toe in coordinated outfits. It’s rare to not have a team uniform, so you should get, at the very least, a printed t-shirt. These days, silk-screened shirts are pretty cheap, and can probably be found for $15-$20 each. Our dry-wicking, athletic shirts cost $25 each, with print on both front and back of the shirt. Not bad at all, and we added the cost of the shirt into the membership fees at the beginning of the year so we would have money up front.

So overall, with careful budgeting and early planning, you can do a lot with a little. And with some fundraising or sponsorship support, you can charge your members less, enter a couple extra races, or get decked out in a really fancy dragon boating outfit! Next post, I hope to expand on my earlier post about fundraising activity, as extra income is always good for a dragon boat budget.

How to start a dragon boat team (in three steps)

Starting a dragon boat team is not hard. Well, it’s not that easy either. But with a few foundations in place, anyone can do it. Here are the first three steps of how to start up:

1. Get a boat.
The first step is to make sure that there is a dragon boat club in your area. These "clubs" are organizations or associations who run a practice site and rent out dragon boats. Teams (even elite teams) do not buy their own boats; everyone rents from a club. Dragon boat clubs offer rental rates for their boats and offer services like coaching and steering.

So, first be sure there is a club relatively close by. If your city has any flat water (i.e. lake, bay, or slow moving waters), then there's a good chance that there is some paddling activity going on. And as dragon boat is such a hot sport, there are several dragon boating venues all over Canada. In Toronto, there are locations at Sunnyside Beach and Cherry Beach, as well as in surrounding towns of Hamilton, Oakville, and Burlington. In Vancouver, there are two main clubs that paddle in False Creek. One is called Dragon Zone, near Science World and the other is the False Creek Community Centre which is located at Granville Island.

I have a list of dragon boat clubs under my links and I'll keep adding to this. [Or email me with dragon boat clubs that you know of in your area, and I'll add them.] Meanwhile, the best thing to do is search in your area under Google. Try key words like “canoe” clubs or “outrigger paddling” clubs in addition to “dragon boat”. Remember that many places that rent out canoes also rent out dragon boats.

2. Get people.
After making sure there is a place to dragon boat, you need to make sure you have enough people on your team. Getting people also allows you to start getting money, which is what you’ll need to pay for the boat practices, ie. the next step. (So steps 1, 2, and 3 really go hand-in-hand).

You need 20 paddlers minimum, but I recommend recruiting 22 to 24 members to your team. The boat has exactly 20 seats, so having more than 20 members will give you some spare paddlers. Spares are just as important as regular paddlers. In six years of dragon boating, I’ve never had any single day when 100% of the team turned up, healthy and on-time. Typically, of your group of 22 people, 2 or 3 people aren’t going to come to the practice or race. This means you'll have exactly 20 people, which is perfect.

Other than paddlers, you will also need a drummer and a steersperson. These are both critical roles, but for some reason, I find it harder to recruit people for these positions. A skilled steersperson, however, is always in high demand. (A status not unlike a good hockey goalie.) So it pays to have one person on your team devoted to and specifically trained just to steer. You'll also save a lot of money over "hiring" someone to steer for you. Drummers, on the other hand, do not require a lot of training, and do not need to be at every practice. A "good" drummer is someone who is small, light, and really loud. Drummers can be one of your spare paddlers too.

3. Get money.
Once you have enough paddlers, and have found a place to practice, you’ll have to get money. Money is important because dragon boat is an expensive sport. Costs are not incurred individually as they are in other sports (i.e. hockey, where each players goes out to buy hockey sticks, pads, skates, and tons of equipment). In dragon boat, all the necessary equipment is included in the price of a boat rental. But because you rent the boat “as a team”, the costs are also charged “per team”. You also race as a team, and therefore incur entry fees as a team.

These fees often need to be paid up front, or close to up front, and can be several hundreds of dollars. The fee to enter the GWN Challenge (one of Toronto's biggest races), for example is $1,300. A typical practice at Sunnyside Beach cost us $95 per session. A beginner team should have at least 6 practice sessions before going into a race. As you can see, these costs add up, even when shared amongst 22 people, so make sure you have a committed team first that will split that cost.

There are several revenue models in the world of dragon boat and I’ll list a few for you here.

1. Membership fees. This season, we charged team members $150 each. This is a very reasonable amount of money for a sport, and is average for dragon boat membership fees. (Other teams can charge $100-$250, I’ve seen). For a 22 person team, we had a budget of $3,300, which funded 8 weeks worth of practices, entry into a couple of races, and team shirts for everyone.
2. Sponsorship. Many teams you will see are sponsored. There are many corporations that have their own team, for example, the "Royal Bank Golden Lions" or "Deloitte Dragons". I think it's perfectly reasonable to ask your company to sponsor your team, even if the team isn't entirely made up company employees. Or you can go seek out sponsorship from other companies. Sponsors may give you money or may “donate” t-shirts or hats to you. The best sponsorship situation is when you sell, what I call, “naming rights.” You’ll be surprised how many companies will give you several thousand dollars just to name your team after them. Smaller companies may still give you a few hundred for wearing their logo on your t-shirts. It’s a lot of work finding a sponsor, but can be a great pay off and eliminate any financial head aches for you later.
3. Fundraisers. Many dragon boat teams fundraise year-round. Not only does this help offset costs, but it is also a great team-building idea. There are several types of fundraisers, that I can go on and on about, but here are some primary examples:
• Easy-work, low-pay. There are a number of bars, and restaurants that have active sports club fundraising joint ventures. An example from Malone’s Sports Club in Vancouver is that they give you x-number of tickets worth a burger and a beer. They charge you $5 per ticket but you can sell the ticket for however much you want (usually $6 or $7) and pocket the difference. The bar wins because you’re bringing in customers, and you win because you’re making money without much effort. Of course, with just $1 or $2 profit, you’ll have to sell about 500 tickets before having enough to pay for one race.
• Hard-work, low-pay. I see a lot of teams holding car washes, especially in suburban areas. This is definitely a fun fundraiser, and good for building team spirit, but definitely low in return. During one 8-hour carwash, our team raised just under $400. A lot of money for one day, but when you consider there were 20 of us working at the car wash, that averages out to a salary of $2.50 an hour. We figured that just donating an hour’s pay from our salaries would be more than 5 times that amount. (Of course, if you’re students, then $2.50/hour is pretty decent).
• Hard-work, high-pay. The most successful fundraisers that I’ve had are selling tickets to a club. Typically club organizers, will “give you the door” for the early hours of a slow night. This means you can sell tickets in advance, and collect cover from party-goers. Cover can be anywhere between $7 and $10 and you should expect that with a team of 20 you can sell 200 tickets to a club night. The payoff can therefore be as much as $2000 in one night! Of course, there is a lot of work in hustling tickets, and if your event is poor, no one will ever go to another one.

So those are the first three key steps in starting a dragon boat team: 1. Get a dragon boat, 2. Get people, 3. Get money. It almost doesn't matter what order you follow these steps in, but you must have these three criteria before you can move ahead on anything else. In future entries, I'll go further into details such as budgeting, creating a strong roster, and finding coaches. Let me know how your planning goes and email me if you have any questions!

Dragon boat paddle bags?

The dragon boat paddle bag is a strange and odd device, but one that I sincerely wished that I had this morning, as I struggled on my commute balancing my purse, a newspaper, a hot cup of tea, and a 45” paddle sticking out of my grocery bag. The people who buy dragon boat paddles bags are very few and far between, I believe, as they must meet three strict criteria in order to qualify for wanting to purchase. First, they must be dragon boaters; second, they must be dragon boaters who own paddles; and third, they must be dragon boaters who own paddles who commute. Because without these three-tiers of qualification, you really wouldn’t be very interested in buying one.

And although I do qualify as a potential dragon boat paddle bag buyer, I’m not even sure if I’m interested. Sure, it would be nice if I could just sling my paddle across my back, and hop on my bike down to practice. Sure, it would be great if I could balance my paddle, life jacket, paddling gloves, captain’s clipboard, and bag of dry clothes without knocking into people with my paddle's handle. But I wonder what other solutions there are out there. Anyone own a paddle bag? Do you just put everything into a duffle bag? And do paddle bags even work well, or are you still trying to balance your paddle on your back without looking ridiculous? Let me know because I'm sincerely interested. Comment below

<<... This is the "ultimate" dragon boat paddle bag, with Water Proof 1680D Ballistic Nylon Exterior and capacity for three paddles. Price tag though? a whopping $85USD. AND only available via online mailing, as far as I can tell.